Last updated 2024-12-09

Documentation required to apply for the repair planning and documentation fee

Documentation required from collision repair program participants to submit the repair planning and documentation fee on estimates.

Documentation

Repair program participants must retain and upload all supporting documentation to Mitchell Cloud Estimating (MCE)in order to bill for the repair planning and documentation fee, found on the Collision Repair Facility Labour Rates and Material Allowances.

Supporting documentation includes

  • the estimate signature page of the CL14
  • invoices for all parts used in the repair, such as Original Equipment Manufacturer (OEM), aftermarket or recycled parts invoices, which should include the claim number
  • credit invoices from suppliers on returned parts purchased for the repairs, if applicable
  • sublet invoices incurred during repairs, if applicable
  • wheel alignments or computerized reports detailing
    • claim number
    • all measurements
    • make, model, and year of vehicle, and
    • vehicle identification number (VIN) or license plate
  • pre and post repair vehicle scanning and diagnostics scan results, including electronic three dimensional measuring reports, if applicable
  • advanced driver assistance systems (ADAS) calibration confirmation, including sublet invoice detailing the operation performed, if applicable
  • manufacturer repair procedures supporting estimate entries in line with ICBC policies, such as OEM procedures
  • signed temporary substitute motor vehicle (TSMV) agreement when a participant owned or leased company vehicle has been provided to the customer
  • a copy of the receipt, work order, or credit/debit card transaction slip displaying the method and amount paid by the customer, if applicable, and
  • copy of proof of purchase, warranty, and product maintenance requirements supporting aftermarket or dealer applied rust inhibitor, paint protection or fabric protection, which must be submitted with the estimate.
Important: Participants must comply with payment card industry (PCI) security standards. Any credit card copies or numbers must redacted in any documents uploaded.
Parent topic: Apply the repair planning and documentation fee to an estimate